Privacy Policy

Information We Collect

We collect information you provide directly to us, such as:

• Account Information: Username, email address, and password (stored as secure hash)
• Usage Data: Activity logs, rental history, and system interactions
• Technical Data: IP addresses, browser information, and device details
• Uploaded Content: Image files, metadata, and associated sheet music information

Email Communications

Your email address may be used to send you:

• System Notifications: Rental due dates, overdue notices, and return confirmations
• Security Alerts: Account security notifications and login alerts
• Administrative Communications: Important updates about your account or library policies
• System Updates: Critical system maintenance and feature announcements

Note: You cannot opt out of essential system notifications. Marketing emails will only be sent with your explicit consent.

Data Security and Storage

We implement appropriate security measures to protect your information:

• Password encryption using industry-standard hashing algorithms
• Secure database storage with access controls and authentication
• Regular security updates and monitoring
• Limited access to personal data on a need-to-know basis

Data Sharing and Third Parties

We do not sell or rent your personal information to third parties. We may share information with:

• Technical Service Providers: Hosting services, email delivery services, and database management
• Legal Compliance: When required by law, court order, or regulatory requirements
• Safety and Security: To protect our users, prevent fraud, or ensure system security

Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Update or correct inaccurate personal information
• Account Deletion: Request deletion of your account and associated personal data
• Data Portability: Request your data in a machine-readable format

Important: While we can delete your account and personal information, uploaded images will remain in the system as part of the library collection. Additionally, rental records and other data necessary for the operation of the application may also be retained for historical tracking, inventory management, audit purposes, and legal compliance requirements.

Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your login session
• Remember your preferences and settings
• Improve system performance and user experience
• Analyze usage patterns to enhance our services

Children's Privacy

Our service is not intended for users under 13 years of age. We do not knowingly collect personal information from children under 13.

Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by:

• Updating the "Last updated" date at the top of this policy
• Sending email notifications for significant changes
• Displaying notices in the application interface